An evaluation is a process of assessing all of the lecturers’ activities inside and outside of the classroom, lecture halls or laboratories that are aimed at identifying strengths and weaknesses in order to enhance student learning.
The evaluation serves three major purposes, namely to:
Using questionnaires the evaluation of learning and teaching is conducted in a “360 degree” approach, through four main ways:
There are four primary instruments used, namely:
This tool is completed by students once each semester, to evaluate their lecturers’ instructional practices.
This tool is completed by individual lecturer on an ongoing basis, to evaluate their own instructional practices.
This tool is completed by lecturers once each semester, to evaluate their fellow lecturers’ instructional practices.
This tool is completed by Head of Departments or their delegates once each semester, to evaluate instructional practices of lecturers within their departments.
Student evaluations: student evaluations are administered to students once each semester, for the purpose of evaluating their lecturers’ instructional practices.
Self-reflections: self-reflection is administered by individual lecturers on an ongoing basis, to achieve the objective of evaluating their own instructional practices. One completed questionnaire must be submitted to CILT each semester.
Peer observations: peer observations are conducted by lecturers once each semester, for the purpose of evaluating their fellow lecturers’ instructional practices.
Supervisor observations: supervisor observations are administered by Head of Departments or their delegates once each semester, to assess instructional practices of lecturers within their departments.
Currently (2021), all evaluations of learning and teaching are administered on an online system known as the Education Surveys Automated Suite (EvaSys).
However, plans are underway to relocate all evaluation functions to a more manageable online system.
EvaSys is an automated education surveys platform, used by the University of Namibia (UNAM) to evaluate teaching and learning activities.
Students complete an online questionnaire to evaluate their lecturers and modules. EvaSys is housed within the Learning and Teaching Enhancement Section (LTE) in the University’s Centre for Innovation in Teaching and Learning (CILT).
If the survey link is inactive, the staff/student should contact the Monitoring and Evaluation (M&E) unit, at LTE Section.
The password consists of 5-characters (a mixture of letters and numbers, letters only or numbers only) and it is located at the end of the survey link. Kindly see an example below:
The password is 8E3DA.
At the end of the online questionnaire, you will be requested to click on “Submit”. Immediately after clicking submitted, you should be returned to the first page of the survey, this means your responses have been successfully submitted.
The following reports are created in EvaSys:
Other survey reports can also be produced as it may be requested.
Faculties, schools, departments and individual lecturers can use students’ feedback in the following ways:
EvaSys is an independent commercial system, thus it is not linked to any other UNAM systems.
All the data are stored in an EvaSys server.
Currently, evaluation reports are not accessible outside of EvaSys. One needs to be registered on EvaSys in order to obtain a username and a password to logon to the system. However, the rights to access information on EvaSys are restricted to administrators only.
A few individuals such as information and technology (IT) support technicians and managers who have direct official accountability for the functioning of the systems may also be permitted to access information on the system.
There may be a number of reasons (some of them not genuine) why students are reluctant to evaluate their lecturers/modules:
Students may feel that:
Nevertheless, student evaluations are important because:
Staff and student evaluations of learning and teaching are mandatory as per the UNAM Policy on Learning and Teaching of 2019 (see page 10).